Go to the Data tab > Outline group, and click the Ungroup button. This bar shows the current status of indents. Each time you click the button, the selected text will indent further to the right. You can see a preview of your settings by reviewing the Preview section of the dialog box. 4. To get to this dialog, select the cells you want to align, and then either: Press Ctrl + 1 and switch to the Alignment tab, or. Right-click and select the Format Cells option (a dialog box will open). From there, indents must be added using space characters. To indent the first line of a paragraph, put your cursor at the beginning of the paragraph and press the tab key. For example, if you type 1.23 in the cell and you select Number in the category list, with three decimal places, the number 1.230 is displayed in the cell. If the data is left-aligned, its indented from the left. Menu. If you turn on this option (and the worksheet is protected) the formula in a cell does not appear in the formula bar. For example, if the number format is (000) and you type 12 in the cell, the number (012) is displayed. 3. Step 3: How to Indent Cell Data Using the Ribbon. For example, setting line spacing to 1.15 will increase the space by 15 percent, and setting line spacing to 3 increases the space by 300 percent (triple spacing). Applies a border with the currently selected style and color from the upper-left corner to the lower-right corner for all cells in the selection. The following table describes each underlining option: Choose a color for the font by clicking a color in the Color list. Everything to the right of the cursor will move to a new line in the same cell. Below are the steps to indent using the ribbon options: Note that the indentation is applied to the entire cell content. This comprehensive guide will show four simple ways to indent text in Excel and help you take another step toward becoming a formatting guru. (See Figure 1.) Choose Right to align text to the right with a ragged left edge (Ctrl+R). Place the cursor at the beginning of the line you want to indent (well do it with the second one). Applying the new Hanging Indent style to existing text is either going to be time consuming . Display the day as a number without a leading zero. 1. Heres how. Otherwise, the hour is based on the 24-hour clock. The character spaces are based on the standard font and font size selected on the General tab of the Options dialog box (Tools menu). 2. Format cell options. Some buttons on the Border tab are unavailable (dimmed) when you only have a single cell selected. Switch to the "Insert" menu. Autofit row height on select merged cells, Add multiple lines with a vbTab on outlook .body. Select 1.5 lines to space text one-and-one-half times that of single spacing. Text will be aligned to the left. Places a border on all interior sides of a group of selected cells. The only option is the number of decimal places. Note: you can open the Format Cells dialog box with the keyboard shortcut Ctrl + 1. On your keyboard, press Alt+Enter (Windows) or Option+Return (Mac) to add a line break. For example, the following number format formats all numbers greater than 100 as green, all numbers less than or equal to -100 as yellow, and all other numbers as cyan: [>100][GREEN]#,##0;[<=-100][YELLOW]#,##0;[CYAN]#,##0. Select the cell you want to indent. To protect a worksheet, point to Protection on the Tools menu, click Protect Sheet, and then select the Contents check box. Choose Multiple > At to set line spacing as a multiple expressed in numbers greater than 1. Keyboard shortcut to add indent to the right (decrease indent): ALT + H + 5. Teensy bit of a longer route than from the ribbon buttons but easy nonetheless. Microsoft Excel is a spreadsheet, developed by Microsoft for Windows, macOS, Android and iOS. To quickly single space your entire document, see Single space lines in a document. 7. Lets imagine you have a cell whose content is separated with the help of a line break, and you want only one line to be indented. Display the hour as a number with a leading zero when appropriate. Applies the selected line style to the border. Use Data, What-If Analysis, Goal Seek to find the correct input cell value to reach a desired result. Of course, indenting in Excel is not something you need all the time, but this function can serve a number of useful purposes such as: Now you know everything about indenting in Excel and can easily use it for breathing new life into your spreadsheets! wikiHow is where trusted research and expert knowledge come together. How-many-ever to go. Now both columns have the same indentation, from either side. 2. Therefore, the number that you see in the cell may differ from the number stored by Excel and from the number used in calculations that refer to the cell. There is a button to do that right there in the ribbon, and you can also use a keyboard shortcut (if you are more comfortable with that). Use your mouse to double-click or press F2. 0 here indicates that the selected data has no indents. In Excel, you can put a border around a single cell or a range of cells. Click any one of buttons listed under Presets or Border. The values in the cells will use the General Alignment, which differs based on the data type of the cell. You can do this by selecting the text (like click within the text at the top, not just select the cell). You can access and modify the majority of these settings in the Format Cells dialog box (on the Format menu, click Cells). Hes written for some of the prominent tech sites including MakeUseOf, MakeTechEasier, and Online Tech Tips. Microsoft Excel is a spreadsheet program that is used to record and analyze numerical data. Choose First line > By to indent the first line of a paragraph. In the Format Cells dialog box, click the Border tab. And thats how you change your cell contents appearance in Excel. To begin a new paragraph, typically you tab before typing, creating an indent on the first line. Good news: you can still get what you want using the good old Spacebar! The underlines are drawn through the descenders of characters like "g" and "p.", A single underline is placed across the entire width of the cell. Although Excel is built for some very different purposes when compared with Word processors, but it certainly does give you the ability to easily intent information within a cell. Choose Left to align text to the left with a ragged right edge (or use the keyboard shortcut, Ctrl+L). First, in your cell, put the cursor right before the content that will go on to a new line. Follows the same rules as the 0 symbol except Excel places a space for insignificant zeros on either side of the decimal point so that decimal points are aligned in the column. Summary. Here are the steps for this: One down. Press and hold the return key to view the line break key, and then drag your finger to that key. For example, the following number format prevents any negative or zero values from being displayed: To set the color for any section in the custom format, type the name of the color in brackets in the section. You can create these custom number formats by modifying the built-in formats or by combining the formatting symbols into your own combination. The m or mm must appear immediately after the h or hh symbol, or Excel displays the month rather than the minute. The underline is drawn below the descenders of characters like "g" and "p.", Double underlines are placed across the entire width of the cell. RELATED: How to Indent Paragraphs in Google Docs, Add an Indent to a Cell in ExcelAdd an Indent to a Cell's Specific Line in Excel. Fortunately, Excel allows you to achieve the same result by increasing or decreasing the indentation of cell contents. Suppose you have a dataset as shown below and you want to indent all the lines after the first line. When you choose this, Left and Right become Inside . Click the Dialog Box Launcher arrow at the bottom right corner of the Alignment. The following sections describe the settings available in each tab. By default, all cells in a worksheet have the Hidden option turned off. So, if you have multiple lines in the same cell, all the lines would be indented. Your special style is now available to use. Click the "Wrap Text" icon. The Protection tab offers you two options for protecting your worksheet data and formulas: However, neither of these two options takes effect unless you also protect your worksheet. Aligns cell contents along the bottom of the cell. Select Centered to center text with a ragged left and right edge ( + E). In the Alignment group, click the Alignment Setting dialog box launcher (the small arrow in the bottom right corner). Choose Dont add space between paragraphs when you dont want extra space between paragraphs. To do that, select the cells where you want to decrease the indentation (weve selected the non-adjacent cells by holding down the Ctrl key). Then go to paragraph properties on the right. You can select one or multiple cells. By submitting your email, you agree to the Terms of Use and Privacy Policy. You can utilize the required format type under the custom option. Click the location inside the cell where you want to break the line or insert a new line and press Alt+Enter. In the Format Cells dialog, select the Alignment In the Indent bar . Choose Collapsed by default if you want the document to open with headings collapsed by default. Press one after the other: The Alt key displays the shortcut keys for the tabs. This feature is helpful when you want to avoid changing the column width for the entire column. This wikiHow will show you easy ways to indent text in cells in any Excel workbook. To quickly double space your entire document, see Double space lines in a document. If you do not format the cell as a fraction before typing the value, you may have to type a zero or space before the fractional part. For example, the custom format 0.0? Under the "Home" tab, in the "Alignment" group, choose "Wrap Text." The brief on this is that the text must first be sorted into lines by going into edit mode in the cell and adding a new line by Alt + Enter with the cursor positioned at the beginning of the text that is to become the new line. The text in the selected cells will be indented to the right. Indents the paragraph on the right by the amount you choose. Justifies the cell contents up and down within the width of the cell. You may want to indent one line using the. We will go with 1 indent and click, Make sure the text is edited to the number of lines you want. Learn more Do you want to change your indent settings in Microsoft Excel? Double-click the cell in which you want to insert a line break. Finally, there are scenarios where Excel may automatically change the number format from General to something else, based on the characters that you typed into the cell. Looks nice! Options include: the number of decimal places, whether or not the thousands separator is used, and the format to be used for negative numbers. Bad news: you cannot do it using the methods described above because the indentation will automatically apply to the whole cell. This displays a line with your settings in the sample region. We will talk about indenting text in a cell in Excel. Text can be inserted in Excel cells easily, and you can format the text using Excel's built-in tools. However, I am hoping there is a way to set indents to all rows except the first, as shown in Fig. Your cells content will move a bit to the right. 4. It may not display this or other websites correctly. It also helps to know beforehand how much indent you want and punching the number in the dialog box. Note: One-half inch is the typical measurement for indenting a hanging paragraph. Check out our guide to learn how to do that. For example, if you type 8.9 and you want it to display as 8.90, then use the format #.00. Emphasizing the hierarchical structure of a list, Drawing attention to an important piece of data, Organizing the data in a more legible way. On the File menu, click Save As, type a descriptive name for your file in the File name box, and then click OK. Is Notepad a text file? Enjoy! Your indented Excel spreadsheet is now ready. This button is unavailable (dimmed) if a single cell is selected. Most fonts include the following styles: In the Underline list, you can select an underlining option to format the selected text. RELATED: How to Wrap Text in Microsoft Excel. Under Indentation, in the Before text box, click the arrow to approximately .5". Choose Justify to align text both left and right, adding space between words (Ctrl+J). Home How to Indent in Excel (3 Easy Ways + Keyboard Shortcut). Step Two - Copy the cells. Choose Center to center text with a ragged left and right edge (Ctrl+E). 6) Hit Ctrl-C to copy this space. Display the second as a number with a leading zero when appropriate.Note that if you want to display fractions of a second, use a number format similar to h:mm:ss.00. 5) Now from in the formula bar where you'll also see the text that you pasted click and drag to select the space between the bullet and the start of the text. Select Justified to align text both left and right, adding space between words ( + J). This feature saves you from having to manually make the easily recognized number format changes. Adjusts the amount of space after a paragraph. (Make sure the cursor is not blinking within the selection.). These controls are Wrap Text, Shrink to Fit and Merge Cells. Selecting any text element in the object will give access to text editing options. Microsoft Excel lets you change many of the ways it displays data in a cell. 2). Level up your tech skills and stay ahead of the curve, Easily indent text in Excel cells with this user-friendly guide. Depending on the font size and style, two or three space characters may be equal to one indent. Looking for money-saving deals on Microsoft Office? However, you can still get this effect by completing the following steps: Keywords: excel tab, tab cell in excel, office 2016, office 2013, office 2010, wrap text, show all text, Posted in Select one or more cells you want to indent (B4:B13). You can create a text file on your computer with a text editor. 3) double click on a cell so you get a flashing cursor in the cell. RELATED: How to Indent an Entire Table in Microsoft Word. Display the day as an abbreviation (Sun-Sat). Choose 1.5 lines to space text one-and-one-half times that of single spacing. How to Indent Cell Data Using a Keyboard Shortcut, How to Indent Cell Data Using the Format Cells Dialog Box, How to Remove a Drop-Down List in Excel. For example, if the number format is 0! 1 is equal to one step of indent used on the ribbon menu. Each time you click the button, the selected text . However, if you first format the cell as a date (for example, d/d/yyyy) and then type the number 36526, the cell displays 1/1/2000. 2. For example, you can specify the number of digits to the right of a decimal point, or you can add a pattern and border to the cell. Double-click the cell in which you want to insert a line break (or select the cell and then press F2). Your cells content is now on multiple lines but still in the same cell. 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